Envoy’s most loved integrations and how to use them
At Envoy, we love to wax poetic about the benefits of integrations—not only can you extend the functionality of your workplace management platform, but you can also eliminate data silos and seamlessly share information across your existing tools.
Lucky for you, Envoy lets you choose from over 100+ different integrations that work with your other business-critical tools to get the most out of the platform. We’ve rounded up our customers’ favorite integrations below, explaining the benefits of each type and how they work.
Most popular types of Envoy integrations
No matter the type, the goal of every integration is to improve the experience for end users, whether that’s an admin looking at their workplace analytics dashboard or an employee inviting a guest to their office. Let’s take a look at the most commonly used types of Envoy integrations, how they’re used, and their benefits.
- Access control system (ACS) integrations
- Wi-Fi integrations
- Automated notifications + shortcuts
- Physical security
- Calendar integrations
- Document sharing + storage integrations
- Employee directory + SSO integrations
- Pre-built integrations from the Envoy team
Access control system (ACS) integrations
Access control or badge systems regulate who can enter and move within designated areas of your workplace or facility. If you have one of these systems in place, employees might use key cards or their mobile devices to enter a building or other specific restricted areas of their workplace. If you have Envoy’s visitor management system, you can give registered guests access to your building via temporary mobile access, pin codes, QR codes, or web links.
How they work: Access integrations automatically share access data with your workplace analytics platform so that you can see a holistic view of who’s entering your space alongside your other occupancy and space utilization data. Access data is passively shared with Envoy so you can see who’s onsite without requiring employees to check in on the Envoy app.
Benefits:
- See who’s onsite at any given time in case of an emergency
- Automatically register that employees are onsite on Envoy
- Spot patterns in onsite traffic alongside other occupancy data
- Choose from over 20 different access control integrations
Most popular options:
Avigilon Alta (formerly Openpath)
Wi-Fi integrations
Today, cybersecurity in your workplace is just as vital as physical security. These integrations help you ensure controlled, compliant access to your network while also passively collecting data on who’s onsite. Some of Envoy’s Wi-Fi integrations also automatically check employees in on the Envoy app when they connect to the Wi-Fi network, marking them onsite.
How they work: These integrations create unique Wi-Fi credentials for any guests registered on Envoy’s visitor management system to maintain security and make your visitor experience more seamless. Some of these integrations also automatically check-in employees when they connect to their workplace Wi-Fi and share this data to Envoy’s workplace dashboard. See onsite attendance alongside your other occupancy and space utilization data.
Benefits:
- Automatically provision secure Wi-Fi access with unique credentials for registered guests
- Automatically check-in employees into their workplace when their devices connect to Wi-Fi
- See onsite attendance alongside other occupancy and space utilization data
Most popular options:
Automated notifications + shortcuts
Got a lot going on at work? This next batch of handy integrations sends you timely notifications when something needs your attention. Whether you use Slack or Microsoft Teams to chat with your colleagues, automatic notifications let you know when it’s time to take an action. You can also send quick replies to notifications or use shortcuts to complete tasks faster.
How they work: Get automated notifications and reminders when your visitor has arrived, when it’s time to switch to that meeting room you booked, or when you’ve got a package waiting for you. You can also use shortcuts to quickly complete tasks like scheduling time onsite, inviting a visitor to your workplace, confirming or releasing your booked meeting room, and more.
Benefits:
- Get notified when your visitor has arrived, when to head over to your booked meeting room, or when you’ve got a delivery
- Use shortcuts to quickly complete tasks like scheduling time onsite, inviting a visitor, reply to notifications with one click
- Automatically share where you’re working from in your Slack status
Most popular options:
Physical security
Relying on too many disconnected tools can mean gaps in your physical security. Integrate your security system to connect smart cameras and connected IoT sensors to your visitor management system (VMS) for a single source of truth and a more seamless experience.
How they work: Connect your smart cameras and IoT sensors with Envoy’s visitor management system so you can automatically create records of security footage for each visitor entry.
Benefits:
- Automatically create a historical record of visitor events by capturing video clips whenever visitors are granted entry
- Eliminate manual searching – all visitor entry events are marked within the video timeline to help find footage in seconds
- Securely store visitor appearance data on an individual record level to assist in future investigations
Most popular options:
Calendar integrations
Connect your teams’ calendars with Envoy so you can easily schedule to come into the office, book or cancel a room/desk reservation, and create Envoy visitor invitations directly from your calendar.
How they work: Scheduling a meeting with a colleague? As you create the meeting invite, you can see which conference rooms are available in real-time and add it on. You can also invite external visitors, which will send them automatically through your visitor registration process.
Benefits:
- Seamlessly fits into your employees’ existing calendar workflows—no need to switch tools
- Any changes made within Envoy or on your calendar will automatically sync in both locations
Most popular options:
Document sharing + storage integrations
Instead of manually sending every visitor your NDA or safety waiver, these integrations automatically send visitors the documents they need to sign. You can set up custom sign-in flows for different types of guests, and then securely store related documents and files in a designated drive folder.
How they work: Whether you need an NDA, a safety waiver, or an ID scan, Envoy lets you set up custom sign-in flows for your visitors and securely store those files where you need them. Your guests can sign forms digitally before they arrive or at a kiosk onsite.
Benefits:
- Automatically and securely store signed legal documents
- Easily find necessary documents for compliance audits
- Only share access privileges with the teams that need it
Most popular options:
Employee directory + SSO integrations
Get the most out of Envoy’s features by connecting it to your employee directory. These integrations let you sync employee details in just a few clicks. You can also connect Envoy to your SSO provider to authenticate your employees’ credentials without having them create a separate Envoy login.
How it works: Whether you’re using SCIM (System for Cross-domain Identity Management) or something else, Envoy’s employee directory integrations let you import your employee details, set up admin groups, and easily assign different neighborhoods in your workplace to specific departments. Connect Envoy to any SSO provider with SAML to securely pass user authentications and authorizations and make logging in seamless for your employees.
Benefits:
- Sync employee details from your employee directory to Envoy in just a few clicks
- Set up a designated group as Envoy admins
- Assign neighborhoods to specific departments
- Automatically update your Envoy employee directory when changes are made
- Eliminate an extra login step for admins and employees
Most popular options:
Microsoft Azure Active Directory
Pre-built integrations from the Envoy team
The Envoy team has also built out some custom integrations that you can add to the Envoy platform for free. Here are a few popular options:
- Automatic sign out+: Sign out visitors and/or employees after a specified time frame
- Anonymous security list: Provide an anonymized list of invited visitors to security staff
- Denied entry host alerts: Notify hosts via email and SMS if a visitor is denied entry
- Text field rules: Create custom rules for text fields to deny visitor entry
Need something even more custom?
If there’s an integration missing that you need for your workplace, Envoy’s integration builder makes it easy to build and release your own apps.
Here are some examples of what you can build:
- Use Envoy's webhooks to automatically provision resources like Wi-Fi credentials, building access, or access to other apps and services when employees or visitors sign in. Then revoke access when they leave.
- Use sensors, IoT devices, and Envoy APIs to book or free up unused spaces. Connect other hardware like cameras, thermal imaging, and voice assistants to add automation throughout your workplace.
- Approve or deny visitor entry in real-time using Envoy's synchronous webhooks. Capture identity data during sign-in and connect to external hardware like facial recognition devices to automatically verify if a visitor is welcome.
- Use Envoy APIs and webhooks to synchronize, display, and create interactive apps leveraging data from employee and visitor sign-ins, desk and room usage, maps, and more.
What to read next
Take a peek at the 100+ integrations you can use to connect your existing tools to Envoy and add even more customizability and functionality to the platform.
Have questions? We’re here to help! Contact us to learn more about Envoy integrations.